NOFO#3242-0526 NCHIP Live Scan Equipment

ICJIA has made available $1,699,455 in FFY23 National Criminal History Improvement Program (NCHIP) funding to support live scan fingerprinting equipment grants for Illinois justice system agencies. Associated installation, training, customer support, warranty, subscription, customized reporting, and/or maintenance costs that are incurred during the grant performance period may also be supported. This funding opportunity will support Illinois justice system agencies in procuring live scan fingerprinting equipment to improve the timeliness, accuracy, and completeness of criminal history records submitted by agencies. Justice system agencies may include local law enforcement agencies, state law enforcement agencies, Courts, the Illinois Department of Corrections, and other correctional agencies in Illinois. Illinois is in the early stages of extensive planning to improve statewide firearm prohibitor records. In conjunction with long-term planning and solutions, Illinois seeks to address core reporting infrastructure gaps by providing live scan technology to agencies that still use paper-based processes or obsolete live scan hardware and software. As arrest record submissions improve, so will disposition information subsequently added through live scan to the Illinois State Police (ISP) and then the FBI for inclusion in National Instant Criminal Background Check System (NICS) records. Through this funding opportunity, Illinois justice system agencies that submit criminal history records through paper-based processes or using obsolete hardware and software will apply to be awarded grants for purchasing live scan equipment. Live scan is an inkless electronic system designed to capture an individual’s fingerprint images and demographic data, such as name, sex, race, date of birth, in a digitized format that is transmitted to ISP for processing. Once received, ISP electronically forwards the inquiry to the FBI for further processing. All of this occurs within minutes and results in a biometric identification of an individual with little to no human intervention. ISP is responsible for certification and licensure of Illinois live scan vendors (225 ILCS 447/31-5)., Once installed by a justice system agency, ISP is responsible for certifying the device to facilitate fingerprint submission to the Criminal History Record Information (CHRI) System. Applicants will be required to obtain three written quotes from live scan vendors. Applicants should obtain these quotes to provide accurate budget projections. Agencies selected for funding will be required to submit quotes before execution of the grant agreement. Quotes may be obtained via outreach to vendors (e.g., website, email, phone) or from published online or hard copy catalogues or price lists. Along with the price, the quotes may contain other terms and conditions, all of which may be considered when comparing offers.

More information on the Federal FY 2023 National Criminal History Improvement Program Supplemental Funding can be found at this link https://bjs.ojp.gov/funding/opportunities/o-bjs-2023-171464. All expenses must reasonable, necessary, and allocable to the program. The following is a list of services, activities, goods, and other costs that can be supported through this NOFO: •Live scan devices purchased through a vendor that has demonstrated product compatibility with the Illinois State Police live scan requirements. See Appendix A for a list of vendors that meet this requirement. The Illinois State Police and Federal Bureau of Investigation require electronic fingerprint submission specifications, which can be found at this link: Electronic Fingerprint Submission Specifications (illinois.gov). Applicants may request up to $25,000 per live scan device. •Live scan devices may include the following non-exhaustive list of hardware: o Scanners o Computer o Keyboard o Monitor o Cabinet o Camera o Foot Switch •Associated installation, training, customer support, warranty, subscription, customized reporting, and/or maintenance costs that are incurred during the grant performance period are potentially allowable. Any associated costs must be a one-time expense made at the time of the equipment purchase.

Completed application materials must be received by and in possession of the AmpliFund grant management system by 5:00 p.m., 6/22/2026, to be considered for funding. Applications must be submitted via AmpliFund. Upon receipt, an automated confirmation will be emailed. Proposals will not be accepted by email, mail, fax, or in person. AmpliFund will not permit late submissions. Agencies are encouraged to submit their applications 24-72 hours in advance of the deadline to avoid unforeseen technical difficulties. Technical difficulties with the grant management system should be reported immediately to ICJIA at CJA.LiveScan@illinois.gov.

Questions may be submitted via email at CJA.LiveScan@illinois.gov. The deadline for submitted questions is at 5:00 p.m. (CST) on 6/15/2026. All substantive questions and responses will be posted on the ICJIA website at https://icjia.illinois.gov/gata. Due to the competitive nature of this solicitation, applicants may not discuss this opportunity directly with any ICJIA employee other than via this email address CJA.LiveScan@illinois.gov.

Applicants must be an Illinois justice system agency that submit Criminal History Record Information to the Illinois State Police. Justice system agencies may include local law enforcement agencies , State law enforcement agencies, courts, the Illinois Department of Corrections, and other correctional agencies. Local Illinois units of government may apply as an implementing agency on behalf of a justice system agency that will serve as the program agency. An implementing agency (e.g., a county) is the legal entity that accepts and accounts for grant funds and accepts responsibility for all ICJIA reporting and compliance requirements. The program agency (e.g., county sheriff department) is a subdivision of the implementing agency that will carry out program operations. To be eligible for this award, organizations must be an Illinois justice system agency that: •Do not currently own a live scan device that allows for CHRI System fingerprint submissions to ISP. OR •Are using obsolete live scan hardware and/or software to submit CHRI fingerprint submissions to ISP. Agencies that received funding through ICJIA’s National Criminal History Improvement Program Live Scan Equipment Notice of Funding Opportunity # 3242 – 0925 are not eligible for this funding.

Before applying for a grant, all entities must be registered through the Grant Accountability and Transparency Act (GATA) Grantee Portal at www.grants.illinois.gov/portal. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal SAM.gov Exclusion List and status on the Illinois Stop Payment List. The Grantee Portal alerts the entity alerts of “qualified” status or informs how to remediate a negative verification (e.g., missing UEI Unique Entity Identifier assigned in sam.gov, not in good standing with the Secretary of State). Inclusion on the SAM.gov Exclusion List cannot be remediated. Failure to meet an eligibility criterion by the application deadline will result in the return of the application without review and will preclude ICJIA from making a State award. Applicants are also required to submit a financial and administrative risk assessment via the GATA Grantee Portal, utilizing an Internal Controls Questionnaire (ICQ) for the current state fiscal year and obtain approval from their cognizant agencies before execution of the grant agreement. Delay in obtaining ICQ approval will result in a delay in grant execution.

The information on AmpliFund is not comprehensive. Please reference the NOFO posting on ICJIA's website for additional information about this funding opportunity.

The ICJIA Budget Committee will review and approve designations in batches on a rolling basis. ICJIA will transmit a Notice of State Award (NOSA) and the grant agreement to successful applicants after the Budget Committee reviews and approves designations. The NOSA will detail specific conditions resulting from pre-award risk assessments that will be included in the grant agreement. The NOSA will be provided and must be accepted through the Grantee Portal unless another distribution is established. The NOSA is not an authorization to begin performance or incur costs. The following documents must be submitted before the execution of an agreement: •At least three cost estimates from certified vendors •Civil Rights Compliance Questionnaire

In addition to implementing the funded project consistent with the approved project proposal and budget, agencies selected for funding must comply with applicable grant terms and conditions and other legal requirements, including the Bipartisan Safer Communities Act (Pub. L. 117 159), GATA, and the U.S. Department of Justice Grants Financial Guide. Additional programmatic and administrative special conditions may be required.

Recipients must submit periodic financial reports, periodic performance reports, final financial and performance reports, and, if applicable, an annual audit report in accordance with the 2 CFR Part 200 Uniform Requirements. Future awards and fund drawdowns may be withheld if reports are delinquent.

For questions and technical assistance regarding application submission, contact: Michael Lynch Illinois Criminal Justice Information Authority CJA.LiveScan@illinois.gov

The Illinois Criminal Justice Information Authority (ICJIA) is a state agency dedicated to improving the administration of criminal justice. ICJIA brings together key leaders from the justice system and the public to identify critical issues facing the criminal justice system in Illinois, and to propose and evaluate policies, programs, and legislation that address those issues. The statutory responsibilities of ICJIA fit into four areas: grants administration; research and analysis; policy and planning; and information systems and technology. Neither the State of Illinois nor ICJIA is obligated to make any award as a result of this announcement. The ICJIA Executive Director or designee has sole authority to bind ICJIA to the expenditure of funds through the execution of grant agreements. Applications submitted in response to this Notice of Funding Opportunity are subject to the Illinois Freedom of Information Act (FOIA). Any information that the applicant believes should be exempt under FOIA should clearly highlight the information that is exempt and the basis of the exemption. All current ICJIA NOFOs are posted on the ICJIA website. Furthermore, the CJ Dispatch email newsletter provides information on upcoming ICJIA NOFOs and funding opportunities.