FY 25 ILETSB - Law Enforcement Camera Grant

Grants to Illinois police agencies of municipalities, counties, park districts, public universities, and all units of Illinois local governmental for the purchase or lease of in-car video cameras for use in law enforcement vehicles; officer-worn body cameras for law enforcement officers, data storage related to officer-worn cameras, and training for law enforcement officers in the operation of the cameras.

General Revenue Fund

Procedure for Advance Payment: A. The Grantee may be paid in advance, provided it maintains or demonstrates the willingness to maintain written procedures that minimize the time elapsing between the transfer of funds and disbursement; and the use of a financial management system that includes the following: 1) Identification of all grant awards received, related funds expended, and the programs under which they were received, including the title and number, award identification number, year issued, and name of the awarding agency. 2) Accurate, current, and complete disclosure of the financial results of each grant award or program in reports submitted at the appropriate deadlines, in a format that allows for ILETSB monitoring. The Grantee may develop accrual data for its reports based on an analysis of the documentation on hand. 3) Maintaining records that sufficiently identify the amount, source, and expenditure of grant funds for awards. These records must contain information necessary to identify awards, authorizations, financial obligations, unobligated balances, as well as assets, expenditures, income, and interest. All records must be supported by source documentation. 4) Effective control over and accountability for all funds, property, and assets. The Grantee must safeguard all assets and ensure they are used solely for authorized purposes. 5) Comparison of expenditures with the approved budget amounts for each award. 6) Written procedures to implement the requirements of 44 Ill. Adm. Code 7000.120. 7) Maintenance of records documenting compliance with statutes, regulations, and the terms and conditions of the award, must be sufficient to prepare reports required by the terms and conditions; and tracking expenditures to establish that funds have been used in accordance with statutes, regulations, and the terms and conditions of the award, including any funds used for lobbying or otherwise influencing the creation, passage, or opposition of legislation. B. ILETSB requires the completion of additional applications for any Grantee seeking to receive Advance funding to assert that the above conditions are met. Receipt of grant award is not itself approval for the use of advance funding. The determination of this request will be made by the ILETSB Grant Manager. The application will require the following: 1) Confirmation that Grantee is making a formal request for Advance payment, 2) A list of required documentation for review, and confirmation that is included with the application, 3) Information, budgets and/or approved pre-award documentation, 4) Acknowledgment that all Risk Assessment documentation will be completed: ICQ in the GATA Implementation Site and the PRA, 5) Guidelines regarding the Grantee’s eligibility for Advance payment, 6) Information regarding the option to receive reimbursement with a working capital advance if Advance payment criteria are not met. 44 Ill. Admin. Code 7000.120(b)(3). C. Advance payments to a Grantee must be limited to the minimum amounts needed and be timed with actual, immediate cash requirements of the Grantee in carrying out the purpose of the approved program or project. D. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the Grantee for direct program or project costs. The Grantee must make timely payments to contractors, suppliers, or providers in accordance with the contract provisions. E. Whenever possible, advance payment requests by the Grantee must be consolidated to cover anticipated cash needs for all awards received by the recipient from ILETSB. F. Advance payment mechanisms must comply with the preference to distribute funds electronically, which includes, but are not limited to, Treasury checks and electronic funds transfers. G. Grantees must be authorized to submit payment requests as often as necessary when electronic fund transfers are used or at least monthly when electronic transfers are not used. H. ILETSB shall publish written procedures for determining the allowability of costs and advance funding options in accordance with the Administrative Rules of the grant Accountability and Transparency Act and the terms and conditions of the grant award. ILETSB must document the determination that the Grantee meets the requirements of advance payments in accordance with 44 Ill. Adm. Code 7000.120 (b)(1). Procedure for Reimbursements: A. Grantees will be paid via the reimbursement method when they do not meet the requirements of 44 Ill. Admin. Code 7000.120(b)(1), or upon a Grantee’s request to use the reimbursement method of payment, or as stipulated in a specific condition. Grantees that have relevant specific conditions noted in their Uniform Grant Agreement based on the results of their Programmatic Risk Assessment (PRA) shall be paid via reimbursement method. Grantees who do not meet the requirements of 44 Ill. Admin. Code 7000.120(b)(1) may also request use of the Working Capital Advance payment method, detailed herein in a subsequent section. B. ILETSB will disburse payments to the Grantee based on actual allowable costs incurred or expended as reported in their PFR submitted for the respective period, as described in their grant agreement. Procedure for Working Capital Advance: A. For Grantees that the Grant Program Manager or their designee determines that reimbursement is not feasible because the Grantee lacks sufficient working capital, the ILETSB may, in its sole discretion, provide a Working Capital Advance to the Grantee. Working Capital Advance payments may be requested by completing the Working Capital Advance Questionnaire or by other means as prescribed by ILETSB. B. Grantees may request a Working Capital Advance payment for each grant program awarded by ILETSB. Requests must be submitted on the ILETSB Estimate Working Capital Advance Payment Requirements Forecast (Cash Budget) Form Template to the respective Grant Program Manager or their designee in the method prescribed in the grant program Notice of Funding Opportunity (NOFO), grant agreement, or as prescribed by ILETSB. The Cash Budget must include monthly cash requirements for every month of the grant term. Grantees must submit an updated cash budget at the request of the ILETSB Grant Program Manager, their designee, or a representative of the Office of Fiscal Management. A separate request must be submitted for each ILETSB grant program application. Requests must be signed by either the Chief Executive Officer or Chief Financial Officer (or equivalent) for the entity. C. The ILETSB Grant Program Manager or their designee will advance the working capital payment to the Grantee to cover their estimated disbursement needs for an initial period of grant expenses. Additional startup costs may be approved as part of the working capital payment if determined by the ILETSB Grant Program Managers or their designees to be allowable.

In this FY 25 opportunity, funds will be used for cameras purchased after January 1, 2022. Costs are limited to $895 for each officer-worn body camera, $5,752 for each in-car (dash) camera, data storage related to officer-worn cameras, and training for law enforcement officers in the operation of the cameras. Each eligible item must have a line-item cost reflected on a paid invoice or receipt. Licenses, warranties, bundled accessories and services, and administrative personnel costs are not eligible for reimbursement. Applicant shall submit a request for award of funds via the AmpliFund portal. Grant applications for financial support under this program must be submitted in accordance with schedules to be publicly announced annually by the Board in accordance with the Grant Accountability and Transparency Act. Necessary application forms and instructions are available through the Board's website at ptb.illinois.gov and will be made available at the opening of each grant period. Announcements will be made in the Catalog of State Financial Assistance as a Notice of Funding Opportunity (NOFO) in accordance with 44 Ill. Adm. Code 7000.310. Grant applications shall consist of the following basic components, at a minimum: 1) the applicant law enforcement agency's name, address, email address, and telephone number; 2) whether the agency is requesting grant funding for in-car cameras, body-worn cameras, data storage, and/or training costs; 3) the number of active law enforcement officers working at the law enforcement agency; 4)

Please review provided materials, attachments, and documents via our website prior to submitting questions related to the grant. https://www.ptb.illinois.gov/resources/grant-information/ For Amplifund related questions please use: https://il-amplifund.zendesk.com/hc/en-us

The Board shall make awards in accordance with the evaluation and selection criteria of this Section as reflected on the Notice of Funding Opportunity (NOFO) as published in the Catalog of State Financial Assistance. When making awards and disbursing grant funds, the Board shall take the following factors into consideration: 1) The number of law enforcement officers employed by the law enforcement agency, 2) The median household income in the law enforcement agency’s community (as identified by the U.S. Census Bureau), 3) The crime rate in the law enforcement agency’s community (as identified by the Illinois State Police), 4) Whether or not the law enforcement agency's community received revenue from red light and or speed enforcement cameras within the last three years, and 5) Whether or not the applicant agency is compliant with the reporting requirements of the Uniform Crime Reporting Act. Award payments will be made based on the total amount of funds approved by the Board relative to the amount of avail

The URL provided is an access to Amplifund Sign in, User Guides, Grantee Portal registration, and Frequently Asked Questions.

Programmatic Reporting: A. Each law enforcement agency receiving a grant for in-car video cameras must provide an annual report to the Board, the Governor, and the General Assembly on or before May 1 of the year following the receipt of the grant and by each May 1 thereafter during the period of the grant. The report shall include the following: (1) the number of cameras received by the law enforcement agency; (2) the number of cameras installed in law enforcement agency vehicles; (3) a brief description of the review process used by supervisors within the law enforcement agency; (4) a list of any criminal, traffic, ordinance, and civil cases in which in-car video recordings were used, including party names, case numbers, offenses charged, and disposition of the matter. Proceedings to which this paragraph (4) applies include, but are not limited to, court proceedings, coroner's inquests, grand jury proceedings, and plea bargains; and (5) any other information relevant to the administration of the program. B

Illinois Law Enforcement Training and Standards Board 500 S. 9th Street Springfield, IL 62701 217-782-4540 PTB.Grants@illinois.gov https://www.ptb.illinois.gov/resources/grant-information/

The period of performance for this grant is five years. During that period, grantees whose procurement method is Advanced Funding or working Capital must submit quarterly performance and financial reports indicating how the award has been utilized. There is no matching requirement for this grant program. Frequently Asked Questions - Coming Soon