FY28 9-1-1 System Consolidation Grant Program

The Illinois State Police Office of the Statewide 9-1-1 Administrator (hereafter “Administrator”) seeks Grant Proposals as defined in 50 ILCS 750/15.4b and IL Title 83/Chapter IV/Part 1327 from entities who are subject to consolidation under 50 ILCS 750/15.4a of the Act or entities that reduces the number of transfers of 9-1-1 calls, reduces the number of PSAPs statewide, and promotes long term cost savings to offset non-recurring costs associated with the consolidation of 9-1-1 systems or PSAPs. Applicants must submit proposals in compliance with the Act and the Administrative Rules adopted thereunder. The Administrator’s goals in administering this program are to: Defray costs associated with 9-1-1 system consolidation of systems while increasing the availability and efficiency of 9-1-1 service coverage throughout Illinois. Grants will be funded, in whole or in part, with funds appropriated to the Illinois State Police (ISP) under the Act from the Statewide 9-1-1 Fund. The Administrator, with the advice and recommendation of the Statewide 9-1-1 Advisory Board shall administer the program and award grants based on criteria that include but are not limited to: 1. Reducing the number of transfers of a 9-1-1 call; 2. Reducing the infrastructure required to adequately provide 9-1-1 network services; 3. Promoting cost savings from resource sharing among 9-1-1 systems; 4. Facilitating interoperability and resiliency for the receipt of 9-1-1 calls; 5. Reducing the number of 9-1-1 systems OR reducing the number of Public Safety Answering Points (PSAPs) within a 9-1-1 system; 6. Cost savings resulting from 9-1-1 system consolidation; and 7. Expanding NG9-1-1 service coverage as a result of 9-1-1 system consolidation. The primary purpose of this initiative is to: 1) assist and encourage consolidations of Emergency Telephone System Boards (ETSBs) and PSAPs; and 2) create more efficient and cost-effective systems throughout the State. The anticipated benefit of this initiative is statewide 9-1-1 coverage that reduces the number of transfers of 9-1-1 calls, reduces the amount of infrastructure required statewide, promotes cost savings from resource sharing; facilitates interoperability and resiliency for the receipt of 9-1-1 calls, reduces the number of PSAPs statewide, and promotes long term cost savings. Priority shall be given to first-time consolidation grant applicants and then to previous grant recipients who consolidated. Funds awarded through this grant shall only be used to offset NON-RECURRING costs associated with the consolidation of 9-1-1 systems. They shall not be used for ongoing operational costs associated with the consolidated system. Consolidations/Modifications that do not result in the reduction of PSAP(s) are not eligible for Consolidation Grant Funding.

FUNDING INFORMATION This award utilizes state funds. Each fiscal year, the Illinois State Police Office of the Statewide 9-1-1 Administrator is allocated funding as defined in 50 ILCS 750/30(b)(2)(D). The total amount of funding that the Administrator expects to award is $3,000,000.00. The start date and period of performance for new awards will be July 1, 2027-June 30, 2028. The applicant is required to submit a project narrative that describes how the award will be executed. The project plan shall include details about the 9-1-1 System Consolidation or Modification Plan as required by this Act in support of the consolidation and how it met or meets the criteria as listed in the Project Narrative section to enable the Administrator to manage the grant agreement activity against planned project performance. ____________________________________________________________________________ FUNDING RESTRICTIONS Funds will NOT be awarded for the following expense budget categories. 1 – Personnel (Salaries and Wages) 2 – Fringe Benefits 3 – Travel 5 – Supplies 9 – Occupancy (Rent and Utilities) 10 – Research and Development (R&D) 13 – Direct Administrative Costs 14 – Other or Miscellaneous Costs DETAILED FUNDING RESTRICTIONS 4 – EQUIPMENT Funds will not be awarded for Mobile and Portable Radios and Mobile Data Computers for First Responders, Law or Fire Records Management Systems, or Jail Management Systems. Equipment funded from previous Consolidation and/or NG9-1-1 Expenses grant awards are not eligible for reimbursement. 6 – CONTRACTUAL SERVICES Services funded from previous Consolidation and/or NG9-1-1 Expenses grant awards are not eligible for reimbursement. 8 - CONSTRUCTION Construction costs funded from previous Consolidation grant awards are not eligible for reimbursement. 11 – TELECOMMUNICATIONS Funds will be awarded for non-recurring 9-1-1 System Provider costs, if applicable. 12 – TRAINING AND EDUCATION Training for Equipment funded from previous Consolidation and/or NG9-1-1 Expenses grant awards are not eligible for reimbursement. 9-1-1 systems except for a municipality with a population of more than 500,000 shall be eligible to apply.

ELIGIBILITY REQUIREMENTS CONTACT Questions regarding problems with eligibility requirements are directed via email to: isp.grants@illinois.gov STATE AWARDING AGENCY CONTACT Questions regarding the application process are directed via email or phone to: Alicia Atkinson Statewide 9-1-1 Administrator 801 South 7th Street – 300S Springfield, IL 62703 Phone: O: (217) 843-7175/ C: (217) 557-9387 Email: alicia.atkinson@illinois.gov AND Brooke Doggett Technical Support Manager 801 South 7th Street – 300S Springfield, IL 62703 Phone: O: (217) 524-5523 Email: brooke.n.doggett@illinois.gov

Emergency Telephone System Board (ETSB)

1. The agency must comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment, and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). 2. Cost Sharing or Matching will not be considered in the evaluation. 3. Indirect Costs are not allowed. 4. An Applicant's failure to meet an eligibility criterion by the time of an application deadline will result in the State awarding agency returning the application without review or, even though an application may be reviewed, will preclude the Administrator from making a State award.

Anticipated announcement no later than June 1, 2027. Anticipated State Award Date no later than June 30, 2027.

1. Administrative and National Policy Requirements. An 'Application APPROVED' email will be received from 'AmpliFund Administrator'. 2. State Award Notices. The successful applicant can expect to receive a Grant Agreement to electronically sign Section 1.6 - Signatures. 3. Reporting. The grant recipient is required to submit quarterly performance and financial reports.

PROJECT MONITORING ------------------------------------------------------------------------------------------------------- The Illinois State Police will require the successful Applicant to submit to monitoring of the Project. The Applicant will be required to prepare a detailed budget indicating expenses for commodities, equipment, and materials, as well as to submit quarterly performance and financial reports. Details regarding the budget and quarterly performance and financial reports will be outlined in the grant agreement. The start date and period of performance for new awards will be July 1, 2027-June 30, 2028.

Alicia Atkinson Statewide 9-1-1 Administrator 801 South 7th Street – 300S Springfield, IL 62703 Phone: C: (217) 843-7175 / O: (217) 557-9387 Email: alicia.atkinson@illinois.gov AND Brooke Doggett Technical Support Manager 801 South 7th Street – 300S Springfield, IL 62703 Phone: O: (217) 524-5523 Email: brooke.n.doggertt@illinois.gov

CONTENT and FORM of the CONSOLIDATION GRANT APPLICATION The following forms are required content of the application: PROJECT NARRATIVE MUST include a detailed project description that includes a list of core functions, activities, tasks, or scope of work. The project description should reference the impact on operational services and consequences of not receiving funding, the benefits of receiving funding, the relationship to local strategic and capital improvement plans, and sustainability. The Project Narrative section of the grant application has a corresponding text box for the 9-1-1 Authority to provide this information. BUDGET for CONSOLIDATION GRANT Funding requests must include a detailed project description that includes how you plan to use the grant funds to complete the consolidation. This project narrative must reference the impact on operational services and consequences of not receiving funding, the benefits of receiving funding, the relationship to local strategic and capital improvement plans, and sustainability. A description of the PSAPs, agencies served, and number of PSAP positions before consolidation or modification and the PSAPs, agencies served, and number of PSAP positions after consolidation or modification is required. The project narrative section of the grant application has corresponding text boxes for the 9-1-1 Authority to provide this information. A Narrative is required for each expense budget category along with a detailed vendor prepared itemized quote or itemized invoice submitted as an attachment. Applicant's Narrative shall explain the reason for each requested budget item and provide the basis for its cost. A vendor prepared quote is not a substitute for a budget narrative. Budgetary quotes received from a vendor(s) during the application process and submitted with the application do not commit the 911 Authority to use that vendor(s) once the grant award is issued. All items requested must be thoroughly justified and related to the proposed project. Quotes and/or Invoices must include an ITEMIZED COST BREAKDOWN to support each item included in the Expense Budget. Refer to the State’s Grant Accountability and Transparency Act Resource Library for additional information: https://gata.illinois.gov/grantee.html PRE-AWARD REQUIREMENTS 1. Authentication 2. Grantee Registration 3. Grantee Pre-qualification 4. Fiscal and Administrative Risk Assessment (ICQ) The grantee pre-award requirements are mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA). Grantees must complete these requirements prior to receiving a grant award from the State of Illinois. Please refer to the Training tab on the GATA site for reference materials. Questions regarding the grantee pre-award requirements should be directed to: ISP.Grants@illinois.gov 1. AUTHENTICATION The Grantee Portal utilizes the Illinois.gov Authentication Portal. A personal or business email address is required to establish an account. Authentication verifies the relationship between an individual and the organization they represent. Authentication is performed once for each individual associated with a registration. To obtain an account click the “Create a new account” link below the “Sign in” button. For help with the Illinois.gov Authentication Portal please click the 'Can't access your account' link below the sign-in button. 2. GRANTEE REGISTRATION All grantees must be registered with the State of Illinois. Grantee Registration is completed by browsing to https://grants.illinois.gov/portal and associating your Illinois.gov account with your organization. New accounts must enter the organization’s information on the Registration screen. Existing accounts must click the “Edit” button next to the organization name on the Main Menu. 3. GRANTEE PRE-QUALIFICATION All entities must be qualified to do business with the State of Illinois. To be qualified for a grant award, an entity must: Be registered in the SAM.gov system and have a valid Unique Entity Identifier (UEI) number assigned; Have a current SAM.gov account; Not be on the Federal Excluded Parties List; Be in Good Standing with the Illinois Secretary of State, as applicable; Not be on the Illinois Stop Payment list; Not on the Dept. of Healthcare and Family Services Provider Sanctions list. Pre-qualification status will be verified after Grantee Registration is registered and nightly thereafter. If an entity has a pre-qualification issue, the specific issue and remediation support are provided through the grantee portal. Entities on the Federal Excluded Parties List are not eligible to do business with the State of Illinois. 4. FISCAL and ADMINISTRATIVE RISK ASSESSMENT (ICQ) Entities must complete an Internal Controls Questionnaire (ICQ) as the Fiscal and Administrative Risk Assessment. The ICQ is completed once, annually. All state agencies will utilize the results of the ICQ. The entity can access the ICQ from the grantee portal. Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to: 1. Be registered in SAM BEFORE submitting your application. If you are not registered in SAM, this link provides a connection for SAM registration: https://usfcr.com 2. provide a valid Unique Entity Identifier (UEI); and 3. continue to always maintain an active SAM registration with current information when you have a State award or an application or plan under consideration by a State awarding agency. It also must state that the State awarding agency may not make a State award to an applicant until the applicant has complied with all applicable SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a State award, the State awarding agency may determine that the applicant is not qualified to receive a State award and use that determination as a basis for making a State award to another applicant. 4. An entity may apply for a grant but will not be eligible for a grant award until the entity has an approved Consolidation or Modification Plan.